2014 PATENT INFORMATION FAIR & CONFERENCE

Online databases, information provider services

Information relating to patents, technologies, patent distribution, and judicial precedents on industrial property rights, and corporate information

Proxy research and search services

Proxy research and search services

Copying services

Copying services for domestic and overseas patents, utility models, designs, and trademarks, and overseas literature services

Translation services

Translation services specializing in intellectual property and technical information

Patent map creation services

Creation of patent maps, and analysis, arrangement, development, and research of technology components

Patent-related software

CD-ROM production services, database search software, and RDBMS, BPR, and ERP software, etc.

Office automation equipment and information systems

Filing systems, optical disks, CD-ROM, database search, information management systems, and computer server products

Information/network hardware and software

E-mail and communication software, dedicated browsers, groupware, communications lines, and internet connection services

Knowledge management tools

Knowledge management software, search engines, and groupware

Intellectual property solutions and education

Support for establishment of intellectual property strategy and intellectual property utilization, valuation of intellectual property and intellectual assets, support for R&D and commercialization, intellectual property education, training, and human resource development

Countermeasures against unauthorized access, leakage of classified information, and litigation

Digital forensic services, and e-discovery support services

Exhibit charges and booth specifications

Single booth: 2.7 m (width) × 1.8 m (depth) × 2.4 m (height)
291,600 yen (incl. consumption tax)

Layout of exhibit booths

Booths may be arranged either parallel to each other or in a block. A block arrangement requires a minimum of four booths. Exhibit displays are also subject to other regulations established by the organizers.

Booth assignment

The organizers assign booths based on the number of booths, the order of application, and whether or not the exhibit includes a demonstration.

How to apply

Please fill out the application form and send it to the Secretariat by post.

Application deadline

Friday, July 25, 2014
* Acceptance of applications may be closed when applications reach the maximum limit.

Cancellation of exhibit booths

In principle, exhibit booths cannot be cancelled after submission of an application.
However, in unavoidable cases, cancellation charges shall be payable by the exhibitor as follows:
Up to (and including) July 25 (Friday): 70% of the exhibit charges
On or after July 26 (Saturday): 100% of the exhibit charges

Basic booths and booth decorations

Organizers will set up basic booths as shown in the diagram above.
If the same exhibitor reserves two or more connecting booths, no separating partitions will be installed between the booths.
Likewise, separating partitions will not be provided for corner booths. Exhibitors are welcome to appoint agents and decorate their own booths (company name boards, exhibit panels, etc.).

Main electricity line construction

The organizers will arrange all electricity line construction from the electricity supply source to cover switches in the exhibit booths.
Cost of main electricity line work: 9,720 yen (incl. tax) per 1kW
Electricity charges: 2,592 yen (incl. tax) per 1kW during the exhibition

Electric construction for lighting and demonstrations

Wiring for electric outlets, fluorescent lights and other lighting fixtures, and equipment must be arranged by exhibitors.

Exhibit move-in and move-out

Dates and hours of move-in
November 3 (Monday) 13:00 to 17:00
November 4 (Tuesday) 9:00 to 17:00
Date and hours of move-out
November 7 (Friday) 17:00 to 19:00 (All exhibits must be removed on this day.)

The organizers offer a special package plan to help exhibitors reduce costs.
Specifications of the package plan

Parapet

30 cm width

Carpet

Carpeting of the entire booth floor

Company name board

Lettering on the parapet with uniform size, color and font type.
For 1-2 booths: 1 board, 3-5 booths: 2 boards

Lighting

1 florescent light and 2 spotlights behind the parapet per booth

Electric outlet

1 unit per booth

* A separate application must be made for display stands and reception desks.
* The package plan includes the cost of main electricity line construction and electricity charges up to 1 kW per booth, and outlet costs (500 w/unit).

Package plan specifications

To exhibitors from overseas

For exhibitors who need documentation to acquire a visa

In principle, the organizers will issue a “Letter of Reason for Invitation” and a “Letter of Guarantee” under the following conditions.
The exhibiting company has paid exhibit charges in full. In addition, the exhibiting company has submitted a letter (with a company stamp) to the Secretariat guaranteeing that employee(s) to be granted a visa will comply with Japanese laws and regulations, and that, on the event of unforeseen circumstance during his/her stay in Japan, the company will bear all expenses pertaining to his/her stay in Japan and return travel.